Executive Personal Assistant to Chief Operating Officer (COO) - Bali

Are you a highly organized, proactive, and detail-oriented professional looking for a dynamic role supporting a Chief Operating Officer (COO) in one of Bali’s most exciting business environments? Servay is seeking an exceptional Executive Personal Assistant (PA) to COO to join our team in Bali. This role offers a unique opportunity to work closely with a high-level executive, gaining valuable insights into the operations of a growing business. As an Executive PA, you will be the backbone of the COO’s daily operations, ensuring smooth and efficient execution of tasks, while also providing strategic support to drive the company forward.

At Servay, we are a dynamic and innovative company based in Bali, dedicated to providing exceptional services in the tourism and hospitality industry. Our mission is to deliver high-quality solutions that meet the unique needs of our clients, while fostering a culture of excellence and continuous improvement. With a focus on innovation and customer satisfaction, we are committed to creating a positive and inspiring work environment for our employees.

In this role, you will be responsible for managing the COO’s calendar, coordinating meetings, and preparing documents for review. You will also be responsible for managing the COO’s travel arrangements, including booking flights, hotels, and ground transportation. Additionally, you will be responsible for managing the COO’s expenses and ensuring compliance with company policies and procedures.

📋 Tanggung Jawab Pekerjaan

• Manage the Chief Operating Officer's (COO) calendar, including scheduling meetings, coordinating travel arrangements, and preparing documents for review.
• Provide administrative support to the COO, including managing correspondence, preparing reports, and maintaining files.
• Coordinate with internal and external stakeholders to ensure smooth communication and collaboration.
• Assist in the preparation and execution of strategic initiatives, providing valuable insights and recommendations to drive the company forward.
• Manage the COO's expenses, including tracking and reporting on spending, and ensuring compliance with company policies and procedures.
• Serve as a point of contact for the COO, addressing inquiries and resolving issues in a timely and professional manner.
• Assist in the development and implementation of operational plans and procedures to support the COO's goals and objectives.
• Provide high-level support to the COO, including research, data analysis, and other specialized tasks as needed.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in an executive assistant or administrative role, with a proven track record of success in a fast-paced, high-pressure environment.
• Excellent organizational, time-management, and multitasking skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to build and maintain positive relationships with colleagues, clients, and stakeholders.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with project management tools such as Asana, Trello, or Monday.com.
• Fluency in both English and Indonesian languages.
• Ability to work independently and as part of a team, with a proactive and solution-oriented attitude.

🛠️ Keahlian

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